1. NAME

The Club shall be known as The Chiltern DX Club (The UK DX Foundation). This is abbreviated to CDXC. The Club will be affiliated to the Radio Society of Great Britain.

2. AIMS

The aims of the Club are to promote HF operating and to encourage excellence, particularly in DXing and contest operating, through mutual assistance, and by encouraging support of DXpeditions, the issue of achievement awards, or by whatever other means is deemed to be appropriate.

3. MEMBERSHIP

Membership shall be open, subject to the discretion of the Committee, to all persons interested in the aims of the Club, and who have worked or heard a minimum of 100 DXCC countries.

New members must normally be proposed by at least two existing members of the Club. Where this is not possible all applications will be considered by the Committee.

Membership categories will be:

a) Full member

b) Honorary Member. This may be granted to any person who, in the opinion of the Committee, has rendered outstanding service to Amateur Radio, either directly or indirectly. Such membership shall not carry any voting rights, and will be free from any subscription.

All members will abide by the constitution of the Club. The Committee shall have the power to expel any member whose conduct in the opinion of the Committee renders that person unfit to be a member of the Club. No member shall be expelled without first having been given the opportunity to present their case to the Committee.

4. SUBSCRIPTIONS.

The annual subscriptions for membership shall be set by the Committee and agreed at the AGM. All subscriptions will be due on the 1st July and payable by the 31st August at the latest, after which membership will be deemed to have lapsed. The financial year shall run from 1st April to 31st March. For new members joining between 1st January and 30th June, only half the annual subscriptions will be payable for that membership year.

5. FINANCE

All moneys received by the Club shall be properly deposited in the Club’s bank account. Withdrawals require the signature of the Club treasurer or other nominated officers of the Club. The accounts shall be audited annually.

6. MEMBERSHIP OF THE COMMITTEE

The Club’s affairs shall be administered by a Committee elected at the Annual General Meeting. The Committee, in whom the Club’s property shall be vested, shall consist of:

i) A President

ii) A Chairman who will preside at all meetings at which he is present. In the absence of the Chairman he shall nominate another member of the committee to act as Chairman.

iii) A Secretary who will be responsible for:

a)       Keeping the minutes of the formal meetings.

b)       Ensuring that all correspondence is properly handled.

c)       Dispatching a joining pack to all new members.

d)       Any other duties as designated by the Committee.

e)       Maintaining a master roll of the Club’s equipment.

iv) A Treasurer who will be responsible for:

a)       Keeping the Club’s accounts

b)       Advising the Committee on financial affairs

c)       Preparing the accounts for audit and presentation at the AGM.

v) The NewsLetter Editor who will, of right, be a full member of the Committee.

vi) Not more than two co-opted members who will have full voting power. Further co-opted members who will not have voting powers.

vii) Up to two Vice Chairmen may be elected or appointed from time to time, but may hold another position on the Committee.

viii) Every year all committee members shall resign at the Annual General Meeting and, if they so wish, be eligible for re-election.

7. COMMITTEE STANDING ORDERS

a) A quorum for the Committee shall be four. In the absence of a quorum, business shall be dealt with, but any decisions taken only become valid after ratification at the next meeting at which a quorum exists, or by correspondence.

b) Committee meetings may be called by the Chairman, the Secretary or by any three full members of the Committee.

c) All full members of the Committee may vote. In the event of a tied vote, the Chairman has a second casting vote.

8. ANNUAL GENERAL MEETING

a) The Annual General Meeting shall be held between 1st May and 1st August. Members must be given notice in writing at least 28 days before AGM.

b) The quorum for the AGM shall be 10, or 25% of the membership, which ever is least.

c) The agenda for the AGM shall include:

i)        Apologies for absence

ii)       Acceptance of the minutes of the previous AGM

iii)     Chairman’s Report

iv)      Secretary’s Report

v)       Treasurer’s Report

vi)      Election of new Committee

vii)    Election of Auditor

viii)   Any other Business

(Items i) to v) shall be chaired by the outgoing Chairman, item vi) by an acting Chairman, who is not standing for office, and the remaining business by the newly-elected Chairman).

d) Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.

e) Committee nominations and items for any other business must be notified to the Secretary prior to the start of the AGM.

9. EXTRAORDINARY GENERAL MEETING.

a) An Extraordinary General Meeting may be called by the Committee or not less than 8 members of the Club. The meeting must be held within 3 calendar months. At least 14 days notice in writing must be given to the Secretary, who in turn shall give the membership at least 28 days notice in writing of the agenda.

b) No other business than that on the agenda may be transacted at an EGM.

c) The quorum for an EGM shall be 10, or 25% of the membership, whichever is least.

10. AMENDMENTS TO THE CONSTITUTION

The Constitution may be amended only at an EGM called for that purpose.

11. WINDING UP THE CLUB

a) The decision to wind up the Club can only be made at an EGM.

b) The funds of the Club shall, after the sale of all assets and payment of all outstanding debts, be disposed of as directed by members at the final EGM.

Last updated: 18th July 2015

© CDXC - The UK DX Foundation. The aim of the club is to promote HF operating in Amateur Radio and to encourage excellence, particularly in DXing and contest operating.